Lengthen your day with time management

Finally, the days are getting longer. The sun is shining and our spirits are lifted. However, for some, life still feels like a constant treadmill of never-ending tasks. There is never enough time to do all you need to do let alone, to do want to do. You can relate I’m sure. I have had many clients in the last few weeks who feel this way. They all want to be more productive. To step off the treadmill and feel energized and most of all have time to spare. The impossible dream right? Wrong!

The simple fact is that either the day runs you, or you run your day. If you want to have more time you need to be the boss of your day. And that means a structure, routines, and planning. I can feel some of you out there cringing. The idea of following a structure seems unnatural and constricting. However, I promise you that by consciously structuring your life and building routines you will actually free yourself up and give yourself even more time. Now I can also hear some of you saying I don’t have time to sit down and plan my day, week or month. To you, I say you these few minutes a day will give you more time than you thought possible.

Time management is one of the most common challenges I solve with coaching. And one of the things to keep in mind is that there is no one fix formula that works for everyone. We are all different and therefore we need different systems. Some of us like to keep things regimented, some like more flexibility. Some people have a system but don’t know how to prioritize. Some people just need a regular routine. If you want more time I have a sure-fire strategy that will help you to approach the challenge of lengthening your day and creating more time for yourself in only 6 weeks. And why 6 weeks I hear you ask? Because to make the long-lasting change, you need to make strong foundations. 6 weeks gives you enough time to find out what works for you and how to fit it into your life. Here is the 6-week strategy to get you started.

Lengthen your day 6 week  strategy

Week 1: Create some routines

Have a look at your week. Write it down, What tasks do you have to do every week. How often do you do these things now and how often do you have to do them? If you shop for food every day, could you cut it down to 3 times a week or once a week? Can you do your washing in one day or two? Do you really have to hoover daily or can you do this once a week? Does it take time to decide what to make for dinner? Can you make a food plan or pre-make the weeks food on a Sunday? Make a week scheme for your weekly tasks. Put this somewhere you can see it and try it out. You may find you need to play with it a bit over the next few weeks to make it fit in a natural way but keep going. Routines save so much time. Keep this habit routine for the full 6 weeks.

Week 2: To do lists

Each morning at breakfast make a todo list. (Personally, I find it helpful to make a weekly to-do list just so I have a place to store all the things I have to remember and then I make my daily lists from this). Don’t overbook yourself. 3 to 5 things to start off with is fine. Don’t worry if you don’t get everything done. 70% achieved is perfect anything above that is a bonus. If you only manage one thing then check in with yourself. Do you need a break?

I highly recommend prioritizing your task load. Using a system such as ABCDF (see Step 4) or the Spoons theory (This is a system for people with mental health issues that ANYONE can use, just create your own spoons system). Both are great ways to check in with your time and energy. And use it productively.  

Week 3 and 4:  Try a time management technique

There are lots of great systems to help you manage your time. Choose one of the following and do it for two weeks. People say 14 days is enough time to create a new habit. I say it’s enough time to try out a new habit and see if you like it or not. Review the system you chose. Does it work? Can you tweak it to make it fit your life better? Or does it simply not work for you?

Time blockinghttps://justagirlandherblog.com/how-i-organized-my-whole-life/ (Some of my clients like to block the hours to specific tasks others like to use colors to block out the day and then choose their tasks)

Todist aphttps://en.todoist.com/app?lang=en (I love this app, it has improved my efficiency 100%)

Do it tomorrow – Try Mark Foster’s simple and effective system https://www.time-management-success.com/how-to-improve-time-management.html

Zen to Done– a habit changing, flexible system

https://zenhabits.net/zen-to-done-ztd-the-ultimate-simple-productivity-system/

 

Week 5 to 6: Try another time management technique

So if you have found a way to tweak last weeks system then try out the new version. If it hasn’t worked for you then try a different technique. Don’t forget to review it. By now your routine will be formed and you will have better prioritizing skills. You may find that that is enough for you to have more time. You may find that you really benefit from using a specific system.


Now all you have to do is continue the great habits you have formed in the last few weeks and enjoy the extra time you have on your hands and do something you really want to do. Or alternatively kick back relax and do nothing at all!  Tune in on Friday for this weeks #lifelesson101 with tried and tested tips and tricks for easing into healthy time management and creating the time you want!

Have a great week <3

The bad news is time flies.jpg

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